KDA Policies and Procedures
Approved May 3, 2010
Revised August 2, 2010
Revised November 7, 2012
Revised December 15, 2012
Revised July 8, 2015
From time to time, pursuant to the Kentucky Dressage Association (“KDA”) By-Laws, the KDA Board of Directors may adopt new Policies and Procedures. While the By-Laws govern the affairs of the KDA, the Policies & Procedures represent the practice of the Board of Directors, and, in some cases, the membership, in areas not covered by or interpreted through the By Laws.
Standing Committees
Annual Meeting Committee
Responsible for: Organizing and implementing the Annual meeting—including determining the date, venue, meal and other food related setups, preparing a budget for the ENTIRE Annual meeting, recommending a cost to the Members for attending the Annual Meeting, working with other committees that might be involved with the Annual Meeting, organizing & implementing registration, acquiring equipment needed, displays, as well as preparing and submitting a written year end report for inclusion in the Official Records.
Date approved: 5/3/10
Awards Committee
Responsible for: The development and implementation of the Awards program, the Awards Ceremony, organizing the Awards Presenters, ordering and engraving of awards, tracking & collecting perpetual trophies, overseeing Volunteer awards, keeping of year end points, submitting a committee budget for the year (in September), providing a list of award winners (including horse name, rider, division, and horse owner) for publication in the Newsletter and on the website, as well as preparing and submitting a written year end report for the annual Awards Presentation.
Date approved: 7/8/15
Business & Finance Committee (See Section 7.8 of the KDA By-Laws)
Responsible for: Overseeing the bookkeeping and finances of KDA, overseeing procedure in handling the club finances, overseeing/arranging for outside audits/reviews, gathering operational budgets from other committees, submitting an overall operational budget for KDA at the beginning of each year, preparing financial statements for each meeting, any official/legal paperwork that may arise, preparing and submitting a written year end report for the Annual Meeting and inclusion in the Official Records. KDA may and reserves the right to request outside services of accounting, bookkeeping and auditing.
Date approved: 7/8/15
By-Laws/Policies & Procedures (See Section 7.5 of the KDA By-Laws)
Responsible for: Annual review of KDA’s the By-Laws and Policies & Procedures. Upon review, recommend amendments or changes to either the By-Laws or Policies & Procedures are to be
presented to the Board of Directors. Once the Board of Directors approves the By-Laws, they must go before the General Membership to be voted upon. The Policies & Procedures need only to pass a majority vote of the KDA Board of Directors.
Date approved: 7/8/2015
Education Committee (See Section 7.7 of the KDA By-Laws)
Responsible for: Developing and implementing the Educational Activities for the members of KDA, submitting a committee budget for the year in September, arrangement and implementation of any Educational Program at the Annual Meeting, tracking and implementing the Scholarships and Grants, preparing and submitting a written year end report for the Annual Meeting and inclusion in the Official Records.
Grants: Grants may be awarded to KDA Members who either fall under the USEF professional status or are a hopeful Jr/YR candidate. The Education Chair will have an annual educational budget from which Amateur, Professional, Jr/YR, and Western Dressage Grants will be provided through an application process. Winners will be determined by the Grant Selection committee . In order to qualify for a Grant, the KDA Member must have a Dressage related opportunity arise, provide a written request (with supporting documentation) to the Education Committee, who will be responsible for reviewing requests, determining their validity, and making any appropriate recommendations for approval to the Board of Directors. Once out of committee, final approval is at the discretion of the current Board of Directors. Members receiving funds in one year shall not be eligible to apply the next calendar year. All Grant applicants must have at least 8 hours of their own volunteer hours per year to be eligible. See section under: Awards, letter J for further details on eligibility.
Scholarships: Scholarships may be awarded to Adult Amateur and Junior/Young Rider members who are enrolled in a college or university, who have met the requirements and intentions for the usage of the allocation as set out in the current year Scholarship Application. The Education Chair will have an annual educational budget from which Scholarships will be provided. Members receiving funds in one year shall not be eligible to the next calendar year. Date amended 3/14/24
Junior/Young Rider Committee
Responsible for: Developing and implementing programs for KDA Junior/Young Rider members (in conjunction with the Education Committee), organizing and conducting a Junior Membership Meeting(s) through the year including one at the Annual Meeting, submitting a budget for any planned activities, assisting with fundraising for Junior/Young Rider activities, as well as preparing and submitting a written year end report for the Annual Meeting and inclusion in the Official Records.
Date approved: 5/3/10
Marketing & Communications Committee
Responsible for: Work in conjunction with the Newsletter Editor, Website Administrator, and Membership Chairperson. Developing and implementing a plan to promote KDA and attract new members, developing and implementing promotional opportunities for KDA, managing/ administration for social media, develop and distribute club promotional materials, submitting a
yearly budget, preparing and submitting a written year-end report for the Annual Meeting and
inclusion in the Official Records.
Date approved: 7/8/15
Nominating Committee (See Sections 7.4 and Section 5.1.4 in the KDA By-Laws) Show Committee (See Section 7.6 in the By-Laws)
Responsible for: Organizing and running all KDA USEF Sanctioned shows, KDA Schooling shows, WDAA shows, and Breed shows (in conjunction with other committees as necessary to add interest to the events), preparing and submitting a budget for the competition(s), preparing and submitting a written year end report for the Annual Meeting and inclusion in the Official Record.
May create sub-committees such as: Show Awards, Marketing and Communication, etc. to handle the breed show and/or schooling shows, as the Show Committee Chairperson sees fit. Individuals on subcommittees should keep in contact with the full KDA committees on a regular basis.
Date amended: 3/14/24
Social Activities Committee
Responsible for: Planning and implementing activities for members as well as notifying members of activities outside KDA that are horse related and that are more social in nature, i.e., Potluck/Open House, Wine Tastings, Pool Parties, Trail Rides, Alltech News N’ Brews, etc. Additionally, responsible for preparing and submitting a budget, and for preparing and submitting a written year end report for the Annual Meeting and inclusion in the Official Records.
Date approved: 5/3/10
The Board of Directors
Roles & Responsibilities during an Officer/Board Members two-year term include:
• Ensuring that the mission of KDA is fulfilled. Board Members establish policies and priorities, approve procedures to accomplish them, and monitor and assess KDA’s success in fulfilling its mission.
• Know and understand KDA’s By-Laws and Policies & Procedures documents. • Meet fiduciary responsibilities. Board Members have a duty to understand the budgeting process, to know the budget, to participate as needed in developing the budget and to see KDA has funds necessary to meet the budget.
• To respect other Board Members by attending meetings as required in the KDA By-Laws and Policies & Procedures as well as being prepared for meetings, respecting different points of view and to argue positions—not personalities.
• To participate in Standing Committees and special projects of KDA.
• To maintain professional and ethical standards. Board Members have a responsibility to maintain the confidentiality of the discussion of the Board and to support in a positive manner the actions of the KDA Board—even when they do not agree. Board Members also have a responsibility to avoid conflicts of interest.
• Enhance the public image of KDA and represent the organization in a positive and supportive manner at all times.
• To recruit new members into KDA, it’s committees, and activities.
• To resign from the KDA Board of Directors if you can no longer carry out the responsibilities outlined.
• Any contract requiring KDA Board Signatures over $500, will require 3 board member signatures. One of which, must be the President or Vice-President.
Date approved 5/3/10
Ground Rules for Board Meetings
• Actively Participate—Come prepared to work on KDA business, sharing your ideas, insight, knowledge, and experience with the Board.
• Respect the Speaker—One speaker at a time, allow the person speaking to finish before you begin.
• There are no bad ideas. Please respect the ideas/opinions of others and be open to new and different approaches.
• Avoid Side Discussions—Talk to the group and not your neighbor. Your comment may be just the one to clarify a point or move the discussion for the group.
• Argue Positions not Personalities—Speak to the differences of opinion about issues not to the differences with the individual Board Members.
• Honor Confidentiality—Discussions of the Board remain in the Board. Airing dissention with others outside the Board Meeting creates lack of confidence in the Board’s ability to lead and strains interpersonal relationships.
• Start on Time/End on Time—Meetings will start and end at the agreed upon time. Any change will be brought before the Board for discussion and approval.
• Persons not adhering to the Ground Rules may be excused from the meeting. • The majority of meetings will be conducted via zoom.
• Other special electronic format meeting(s) (email, telephone, text, or direct messaging) can be called in case of time sensitive topics needing attention. Electronic meetings shall be defined as follows:
◦ Can be called by the President or any 2 Directors (same as by-laws states for any special meetings)
◦ Time, date, topic to all BoD members by email
◦ Issues presented with a time limit stated for discussion and feed-back ◦ President calls for a Motion and a Second
◦ Call for a vote, the majority (of responses) prevailing, but a quorum must be met. ◦ Record of the special electronic meeting shall be approved by the BoD at their next regular meeting and entered in the official KDA minutes.
Date updated: 3/14/24
Delegate(s)
KDA delegates to the USDF Annual Convention will be selected in the following order:
• Executive Officers
• Committee Chairpersons
• Function Managers
• Event Managers (non-Board)
• Any KDA Member
In the event of many members interested in going to the Convention, those KDA members that are not representing the Region 2 or other GMO’s as Delegate will be selected first. In the event of more people interested in going to the Convention than we have Delegate slots, the Board will make the final decision regarding the selection of Delegates. All Delegates are
required to attend the USDF Committee Meetings and the Regional Meetings to become informed, so that they may adequately represent KDA at the USDF Board of Governors’ Meeting in its entirety. Since these meetings generally start on a Wednesday and run through Saturday noontime, Delegates should understand that they made a commitment to be at the Convention and to attend KDA business for the duration of this period of time.
Delegates should understand that as a KDA representative they should be at the convention in time for the first Region 2 Meeting. They are representing KDA throughout the Convention until they have discharged their official responsibilities as KDA Delegates at the conclusion of the Board of Governors Meeting. All KDA Delegates will be asked to sign the Delegate’s Agreement form. Given the amount of time and expense to each KDA Delegate for the USDF Annual Meeting, each Delegate will be partially or fully reimbursed by KDA, per decision of the Board in the same year. Reimbursement will follow submission of receipts by KDA President or Treasurer.
Date approved: 7/8/15
Budgeting Process
• Each Committee Chair will submit a preliminary budget to the Business & Finance Committee.
• The Business & Finance Committee will review the budget of each Committee and determine how the Committee budgets fit within the financial constraints of KDA. • The revised objectives will be communicated to the respective Committee Chairs who will share the budget with their respective Committee member(s).
• The Committee Chairs will submit a revised budget to the Business & Finance Committee that fits within the financial objectives given.
• The Business & Finance Committee will provide the Board of Directors with the final budget(s) for approval.
• Once approved by the Board of Directors, the Committees are permitted to allocate the approved dollar amount as they sees fit for any of the activities listed in the approved budget. If one line item exceeds its expected budget, the Committee may use the money allocated to their Committee for that line item causing other line item(s) within their budget to need downward adjustment(s).
• Money not spent in the current budget year will not roll over to the following year. • If there is not participation from a Committee or area, the Business & Finance committee will assign a budget to said Committee or area.
• Within Committees having assigned budgets, decisions of the Committee Chair are final in budgetary matters at the committee level. They may only be supercede by two individual Board Members, one of which must either be the Treasurer or the President.
Dates:
Operating with a goal to have Budgets completed by November 1—and in time for the Annual Meeting—the budget planning process shall occur on the following schedule starting in 2011:
September 1 – Committees submit budgets to finance committee
September 15 – Finance committee returns revised budget objectives to Committees. October 1 – Committees submit revised budgets to finance committee.
October 15 – Finance Committee submits budget to Board.
Committees/Area Involved: Membership, Marketing/Communications (including Newsletter, Membership, Website), Awards, Annual Meeting, Show Committee, Education, Board Meetings, Jr. Young Rider, Trailer, General & Administrative. Date approved: 8/2/10
Charitable Donations
On an annual basis, the KDA may choose a charity to support. It is recommended that the money donated to the charity be raised either through profits received from the annual May shows or through a fundraiser designed to raise money for both the KDA and that particular
charity. If the payment is coming from the horse show profits, all in going and out going payments related to the horse show must be recorded prior to a vote on distribution of funds. The Business & Finance Committee will make recommendations as to the amount of proceeds that can be donated to a given charity. The Board will then vote to approve the amount donated.
Date approved: 5/3/10
Communication
Date amended: 3/14/24
AUTHORITY: The Board of Directors shall have absolute authority over the communications sent to members as official publications from the Board. This includes print material, emails, and other media, including the KDA website. The Board recognizes that members or persons will send unofficial communication to our members, but persons sending these unofficial publications may not use the KDA logo nor represent themselves as KDA officials in their published material.
PRE-PUBLICATION: All official communication shall be reviewed by the President, Vice - President, or other authorized board member per administrative contract.
ACTION: If these rules are not followed, disciplinary actions may be taken in accordance with KDA By-Laws Section 4.5.
E- Happenings
E-Happenings will be sent via e-mail monthly (providing there is enough new information for the second E-Happenings to publish). Material for E-Happenings will be due to the administrator 2 weeks in advance. E-Happenings will publish a maximum of twice a month— unless a situation is determined to be an emergency by the Board of Directors. Then, and only then, may another edition of E-Happenings be published during at month. Date updated: 3/14/24
Social Media (i.e., Facebook, Twitter, etc.)
KDA Members joining any social media network (listed here or not) as member of KDA are subject to following the rules set forth by such social media site, the KDA By-Laws, the KDA Policies & Procedures, and the KDA Code of Conduct. Any member who violates terms of use of such networks may be subject not only to revocation of their rights on that social network,
but their KDA Membership rights as well. See Section 4.5 of the KDA By-Laws for how such a situation might be handled. Date updated: 3/14/24
Schooling Show Standards and Sanctioning
Date updated: March 14, 2024
AUTHORITY: The Board of Directors shall have absolute authority over the setting of show sanctioning policy. Sanctioning of shows shall be the duty of the person delegated with that responsibility. That person shall implement this policy.
It shall be the policy of the KDA that all shows granted the designation “KDA Sanctioned” shall have judges licensed by the USEF Dressage, USDF “L” Graduates, or MSEDA. Those shows so designated shall also employ a Technical Delegate (“TD”) licensed by USEF or MSEDA and follow USEF rules for safety and procedure.
All schooling shows shall follow USEF Dressage Rules. Attire may altered by show management or officials, as long as USEF approved helmet and footwear is followed.
All shows applying for sanctioning must add KDA to certificate of insurance and have a medical professional at the EMT basic level or higher.
Awards
Purpose: To provide recognition of KDA members at all levels of dressage, rewarding those working toward ”excellence” at their level of competition.
General Rules: (Updated March 2024)
A. Minimum number of rides per level:
Intro – Second Level (Open, AA, JR/YR) 4 rides
Third and Forth Levels (Open, AA, JR/YR) 3 rides
PSG – GP (Open, AA, JR/YR) 2 rides
Freestyle – all levels combined (Open, AA, Jr/Yr) – 2 rides
Western Dressage – all levels combined (Open, AA, JR/YR) 3 rides
The USEF Four, Five and Six Young Horse tests will be combined - 2 rides Sport Horse Breed Show – 2 scores minimum (all scores will be averaged).
B. Horse/rider combinations showing at more than two (2) levels will only be eligible for the year end awards at the two (2) highest levels shown, plus freestyles at those levels.
C. Awards will be for Intro – GP and will be split into Open, AA and JR/YR Categories (exceptions may be made for less than 2 entries per class.)
D. The top scores at each level will determine the average score. (minimum number of scores required per letter “A”.) An individual 2% will be added to each score received at USEF recognized shows and 3% will be added to each score received at any Regional Championship, and 3% will be added to each score earned at the National Championship show. Breed show scores are averaged as is, no percentages will be added to these scores. Online shows will not be eligible. Schooling shows must be KDA sanctioned to be eligible.
E. Horse/rider combinations will only be eligible for Open or AA year end awards– to be determined by their status with the USEF. They cannot be for both categories.
F. All award levels will be placed 1 – 6th place. (unless otherwise stated).
G. The following tests may be substituted:
All FEI Pony Rider and FEI Children’s tests are equivalent to 2nd. level
All FEI Junior Rider tests are equivalent to 3rd. level.
All FEI Young Rider tests are equivalent to PSG.
The USEF Brentina Cup (Young Adult) test is equivalent to Intermediate 11 Intermediate A/B is equivalent to Intermediate 11
Cross entry in Eventing tests is permitted as follows:
Eventing Beginner Novice and Novice is equivalent to Training Level. Eventing Training test is equivalent to First Level.
Eventing Preliminary test is equivalent to Second Level.
Eventing Intermediate test is equivalent to Third Level.
Eventing Advanced test is equivalent to Third Level.
Cross entry in Para Equestrian tests is permitted as follows:
FEI PE Grade 1a is equivalent to Introductory Level.
FEI PE Grade 1b is equivalent to Training Level.
FEI PE Grade II is equivalent to First Level.
FEI PE Grade III is equivalent to Second Level.
FEI PE Grade IV is equivalent to Third Level.
H. Western Dressage will be awarded as follows:
Open, AA, JR/YR will be combined for all awards. . Rider must obtain a minimum of 3 scores at the following levels: WD Introduction, WD Basic Level, and [First and above level]. All scores will be used in calculating the mean score. If rider has more than 3 scores, the lowest scores will be dropped. The scores will be calculated and weighted by level.
I. Minimum Scores to be counted: (Minimum score at each level that rider must achieve to be counted towards
awards.)
Intro – AA 55%, Jr./YR – 55%, Open – 60%
Training – AA 55%, Jr./YR – 55%, Open – 60% First - AA 55%, Jr./YR 55%, Open 60% Second – AA 55%, Jr./YR 55%, Open 60% Third – AA 55%, Jr./YR 55%, Open 58% Fourth – AA 55%, Jr./YR 55%, Open 58%
PSG - 55%
Intermediate I, A/B & II - 55% Grand Prix - 55%
Freestyle – 55%
Young Horse 4,5 & 6 Yr. Old – 55% Western Dressage – 55%
J. Eligibility for Awards and Grants:
1. All USDF recognized shows or KDA sanctioned schooling shows from Oct.1 to the following Sept.30 (USDF Competition Calendar Year). Scores earned will count only if ridden by a KDA member in good standing. A KDA member in good standing is defined as a member that pays dues and has earned volunteer hours before Sept. 30 of the competition year.
2. Rider must complete 8 volunteer hours to be eligible for year end awards. (Volunteer hours can be earned between Oct 1 and Sept 30 of the competition year.)
• All 8 volunteer hours must be earned from a KDA run show, clinic or approved sponsored event.
• Recruit a new members (1 hr earned per new member) New member cannot have been a previous member for past 5 years or must be a brand new member.
• Solicit sponsors for any KDA Shows or event totaling $300. That does not include a free stall at the show earns 4 hrs. All sponsorship go to the KDA Treasurer for approval – to avoid duplicating sponsor contracts.
• Write an article that gets published in The Impulsion Newsletter ( 2 hrs credit). The article must be approved by the President and be a minimum of 750 words. (Cannot use articles written for scholarships or educational grants.
• Design and conduct an unmounted educational seminar/workshop for KDA members. Credit given as follows: 1 hr. seminar = 1.5 hrs., 2hr seminar = 3 hrs credit, 3 or more hrs. seminar = 4 hrs credit.
• Trainers may apply for approval to donate a free clinic in exchange for 1 hour per rider. This will be for the published schedule. The trainer will not be penalized for last minute cancellations or no shows, as they have scheduled that time.
• Active participation for a year on either the KDA Board or a KDA Committee. See KDA By Laws or and Policies and Procedures for other official committees. Participation on the KDA Board will earn 8 volunteer hrs. if a minimum of 8 meetings are attended.
• Two hours may be earned per $75 of merchandise or services donated to a KDA fund raising effort, such as the Silent Auction at the Annual Banquet, (with a maximum of 4 hrs per year.) These must be approved by the KDA President.
• A maximum of 4 hrs may be donated by a KDA member to a rider for the purposes of year end awards.
K. Procedures:
Year End Awards are based on membership for the competition year (must be a paid member by Sept. 30th of the competition year before scores will count for the year end awards.) Member must also have completed 8 volunteer hrs. Each member is responsible for sending in their award application paperwork and score report from USDFscores.com and copies of schooling show front page of test showing score and name of competition with judge’s name. Incomplete Award Applications will not be processed. KDA Board can decide to combine divisions if there are fewer than 8 competing in the division.
For All Awards:
Scores must be submitted by the rider (or owner in case of Breed Awards) using the KDA Year End Awards form (available on the KDA website) and if applicable, submit the official Score Report Form from the USDF website (usdfscores.com) for the USDF recognized shows. All scores at each level for a horse/rider combination should be highlighted (please use a different color for each level and don’t cross out any scores.)
For scores achieved at KDA sanctioned schooling shows, please provide a copy of the front page of the test sheet with the score, level, show name, rider and horse’s name clearly legible. Online schooling shows are not eligible.
All paperwork for Year End Awards is due by Oct. 10th. (Received by, not postmarked by.)
L. Specialty Year End Awards:
KDA Rider Achievement plates for Adult Amateurs, Jr/YR & Open.
Plate is awarded to a KDA member who has satisfied their volunteer hours, achieved the following scores and submitted the KDA form by the deadline. (Oct. 10th)
All Levels:
AA, Jr./YR – 4 scores of 60% or higher from 4 different judges and 4 different rides. Open – 4 scores of 65% or higher from 4 different judges and 4 different rides. Western Dressage:
AA, Jr./YR – 3 scores of 55% or higher from 3 different judges and 3 different rides. Open – 3 scores of 60% or higher from 3 different judges and 3 different rides.
The plates will be engraved with the rider’s name, level of competition and year that they are received with the average score of the four eligible scores submitted. The scores need not be collected in one show season but may be submitted over time. This program is for AA, Open and Jr/YR. The scores need not be achieved on one horse. They may be achieved on multiple horses. The plates can be mounted on a perpetual plaque that can be purchased from KDA.
KDA High Point Plates awarded for excellence at each level for AA, Open and JR./YR riders as follows:
Adult Amateurs and Jr./YR high scores:
Training Level – one score of 74% or higher
First Level – one score of 72% or higher
Second Level – one score of 70% or higher
Third Level – one score of 68% or higher
Fourth Level – one score of 65% or higher
PSG – one score of 63% or higher
Intermediate I – one score of 62% or higher Intermediate II or A/B – one score of 61% or higher Grand Prix – one score of 60% or higher
Freestyle – one score of 72% or higher
USEF Young Horse 4,5,6 yr old – one score of 72% or higher Open High Scores: Training Level – one score of 76% or higher
First Level - one score of 74% or higher
Second Level – one score of 72% or higher
Third Level – one score of 70% or higher
Fourth Level – one score of 67% or higher
PSG – one score of 65% or higher
Intermediate I – one score of 64% or higher Intermediate II or A/B – one score of 63% or higher Grand Prix – one score of 62% or higher
Freestyle – one score of 74% or higher
USEF Young Horse 4,5,6 yr old – one score of 74% or higher
Western Dressage High Score:
Basic Level – one score of 74% or higher
Level 1 – one score of 72% or higher
Level 2 – one score of 70% or higher
Level 3 – one score of 68% or higher
Each plate will be engraved with the rider and horse’s name, level of Competition and year that the score was achieved. Scores must be submitted by the rider using the KDA Year End Award form and if applicable, submit the official Score Report Form from the USDF recognized shows (available on the USDF website). Please highlight the score that is to be counted.
President’s Cup
Award given to the single highest percentage ride by a KDA member in good standing at the KDA Annual May Show. (excluding Materiale, Equitation, Young Horse USEF/FEI classes and Freestyle) Degree of difficulty points will be added to the high score of qualifying rides as follows: Intro – 0, Training –+1, First –+2, Second - +3, Third - +4, Fourth- +5, PSG - +5.5, I1 - +5.75, I11 -+ 6, GP- + 6.25
Merry Sunrise Award
Awarded by member vote at the Awards Banquet to recognize a Jr./YR who has contributed the most during the previous year in a non rider capacity (nominees cannot receive compensation from KDA).
Merry Midnight Award
Awarded by member vote at Award’s Banquet to recognize a member who has contributed to most in a non rider capacity (nominees cannot receive compensation from KDA). The previous year’s award winner will not be eligible.
Vintage Rider
Awarded to the highest scoring (median score) rider over 50 years of age (excluding intro and freestyle). If more than one is shown, the highest scoring median score will count (only one entry per rider is allowed.) Placed 1-6. This award follows the Dressage Award Rules.
KDA Dressage Pony Award
Awarded to the highest scoring (median score) pony (excluding Intro and Freestyle scores). To be eligible for this award, you must submit a copy of your USEF Pony Card, or a signed veterinary certificate showing an accurate measurement of your pony. A pony is defined as 148 cm with shoes. Champion and Reserve will be awarded. This award follows the Dressage Award Rules.
Broadfields 121 Dressage Sport Horse Breeding Perpetual High Score Award This award will recognize the single highest scoring (average) of a horse shown at a dressage breed show in any of the below categories ( current year foals, young horse in hand, mature horse in hand, Materiale not eligible). This award will be a perpetual trophy, and a champion ribbon. Sponsored by Cara Kettenbach and her farm Broadfields 121.
Rapunzel Memorial Perpetual Award
This trophy will be presented yearly at the KDA Awards Banquet to the highest scoring mare from a KDA USDF recognized show. The mare’s highest individual score will be from a Training through Grand Prix test (Materiale, Young Horse and Freestyle classes are excluded). The rider must be a KDA Adult Amateur member in good standing and all KDA recognized shows counting for the current year end awards will be considered for the highest score. The trophy base will be engraved with the rider’s name, horse’s name, level shown and score. The winner will keep the perpetual trophy for one year and return before the next years banquet.
Nancy Bassett Memorial Trophy
A perpetual trophy. The requirements would be for the high scoring Materiale horse regardless of sex/age group over the calendar year. This trophy was introduced in 2019 by Lauren Welch.
M. DressageSportHorseBreedShowAwards:(Horse/OwnerTeamAwards)
Categories:
1. Current year foal, colts and fillies
2. Young Horse In-Hand – horses 1-3 years old, not current year foal.
a. Colts and geldings
b. Fillies
3. Mature Horse In-Hand – Horses 4 years old and older
a. Stallions/geldings
b. Broodmare/yeld/maiden mares
4. Materiale – horses of any age shown under saddle in Materiale class.
Rules:
1. Champion and Reserve only to be awarded.
2. The owner must be a KDA member in good standing to be eligible.
3. Awards are based on a percentage and not class placing. All scores submitted will be averaged to achieve year end placing in each category. 4. A minimum of two scores is required to earn a breed award, but all scores will be averaged.
N. Definition of Classifications/Terms:
• Junior/Young Rider – a dressage competitor is a Junior/Young Rider until the end of the calendar year in which he/she reaches the age of 21.
• Adult Amateur – a Dressage competitor can compete as an adult from the beginning of the calendar year in which he/she reaches the age of 22 as defined by USEF and remains an amateur per the regulations of the USEF.
• Vintage Rider – a dressage competitor who has reached the age of 50 during the competition calendar year.
(Show Divisions as the apply to Year End Awards)
Hors d’concours scores do not count. Results must be from the following classes: • Open class – A class which is open to all. There are no restrictions based on the horse or rider. Scores count towards Open, Adult Amateur, Jr./YR and Vintage divisions. • Adult Amateur class – A class which is open to Adult Amateurs who meet the USEF Dressage definition of Adult Amateur. Scores count towards Adult Amateur and Vintage divisions only.
• USDF Qualifying class – A class which has been designated USDF Qualifying. No other restrictions apply. Scores count towards Open, Adult Amateur, JR/YR and Vintage divisions. • Percentage class – A class which combines tests from one or multiple levels when there are insufficient entries to warrant individual classes.
• Novice Horse class – A class which is open to horse which have never won three (3) blue ribbons in a KDA sanctioned show at the level being shown. Scores count towards Open, AA, JR/YR and Vintage divisions.
• Jr/YR class – A class which is open to Junior and Young Rider who meet the USDF Dressage definition of JR/YR. FEI Young Rider tests are counted as equivalents. FEI Young Rider Team Test counts for the 4th level. FEI Young Riders Individual Test counts for PSG. Scores count towards JR/YR divisions only.
• Freestyle class – A class in which a test is ridden to music under either the USDF or FEI rules depending upon the level. Scores count towards the Freestyle divisions only. A horse and rider combination must have scored a minimum of 63% in the highest level class in the level that the freestyle will be shown in. Proof is required with freestyle entry.
Date approved: 3/14/24
KDA Clinics
Date approved: 3/14/24
Safety: It is the policy of the KDA that ASTM-SEI approved helmets (or helmets that meet or exceed current USEF standards) are to be worn by participants at all KDA clinics. Safety attire at clinics, like shows, is according to USEF Rules.
Auditing: All current KDA Board Members will be allowed free admission to most all KDA sponsored events as an auditor of that event. Some clinics may have limited space for auditors, therefore early registration is encouraged. All other expenses will be the responsibility of the individual. From time to time, KDA clinics may be advertised by KDA that are not KDA sponsored. Members may have to pay for those clinics.
Membership Roster
The KDA membership roster information shall be used only by KDA individual or family members for the purpose of communication with other KDA members. However, membership
contact information may be released to a Business Member or bulk mail company for a printed postal service mailing by another GMO or an equine service or product vendor only if a written statement is provided by the bulk mail company verifying that the KDA roster information (name & address only) would be used only for a one-time mailing. The written statement would also have to state that the member contact information would not be given or sold to a third party, and the KDA member information would be deleted from the bulk mailer’s electronic (or other type) files following the mailing.
Date approved: 5/3/10
Membership
Annual Honorary (By-Laws Section 4.3.5.1)
From time to time, there may be an individual who has gone above and beyond all required of them as a KDA member or KDA BOD Member. At the discretion of the BOD, an individual may be nominated and approved for an annual Honorary Membership at the first meeting of the year. There will be a maximum of 3 given out each year.
Date updated: 3/14/24
Lifetime Honorary (By-Laws Section 4.3.5.2)
From time to time, there may be an individual whom has dedicated their life to the Dressage community, be it KDA, USDF/USEF, or promoting Dressage in their local area through teaching lessons, training, judging, as a TD or USEF Steward, providing clinics/clinicians, etc. The nominee may be a current member of KDA or their membership may have lapsed. It is recommended that to be nominated for an Honorary Lifetime Membership, the nominee no longer be competing in horse shows. Nominees may be presented to the BOD at the first meeting of the year. The BOD will then vote on the nominees. Majority vote of the BOD stands.
Date updated: 3/14/24
Paid Positions
KDA Contracted Administrator
Responsible for updating the Calendar of Events and the website as necessary. This person will have an annual contract outlining their duties.
Any funds collected as part of Website advertising must be handled per KDA By-Law Section 8.4.
Date amended: 3/14/24
Newsletter Editor
Responsible for four (4) publications of Impulsion, collecting articles, member profiles, ads, etc. for the newsletter. This position will be paid per recommendation by the BOD. Date updated: 3/14/24
Code of Conduct
All members of KDA, must abide by the KDA Code of Conduct. If a questionable violation occurs at a USEF Recognized show, the rules will default to USEF rules.
KDA Code of Conduct
The purpose of this Code of Conduct is to establish the Kentucky Dressage Association’s (“KDA”) common expectations in dressage.
As ambassadors for dressage, this Code of Conduct applies to the following individuals at all times: Board of Directors, volunteers, employees, members, participants, athletes (and athlete support personnel), owners, competition organizers and managers, licensed officials, coaches, and others appointed or authorized to act on behalf of KDA.
❏ Act as an ambassador of the sport and in a manner that does not bring embarrassment to KDA.
❏ Adhere to the USEF Safe Sport Policy, U.S. Center for SafeSport Code, and Minor Athlete Abuse Protection Policies.
❏ Adhere to all applicable state, federal, and foreign laws, as applicable, including those governing the possession and use of drugs and alcohol and providing of drugs to any person and alcohol to minors.
❏ Engage in no verbal or physical threats against others.
❏ Model fair play, respect, and the highest levels of sportsmanship.
❏ Model inclusive behavior, supporting diversity while opposing all types of discrimination. ❏ Treat people and horses fairly, properly, professionally, and respectfully.
ENFORCEMENT
A violation of this Code of Conduct may result in immediate dismissal from the organization without reimbursement. Violations will be reported to KDA’s parent organization, USDF, or USEF, as deemed appropriate.
Any Safe Sport questions or concerns should be reported to USEF, Safe Sport, and the KDA President immediately.
ANTI-RETALIATION
There shall be no retaliation against any person who in good faith reports a violation of this Code of Conduct.
KDA Policies and Procedures revised and accepted by the KDA BOD March 14, 2024
